---
title: Edit a debit or credit note
summary: Change the vendor, reason, resource, quantity, rate, amount or remarks of a debit or credit note that is not on a bill yet.
order: 1
menu: Accounts > Debit / Credit Notes
route: /vendorledgers/edit
who: People who have the Edit Debit / Credit Notes permission.
---

You edit a note to correct a mistake before it goes on a bill. For example, the quantity of bent bars is 8, not 10. You open the note, change the quantity and save.

## Before you start

- The note must not be on a purchase bill or an RA bill. If it is, Superwise refuses the save.
- You need the Edit permission on Debit / Credit Notes.

## How to edit a note

1. Open **Accounts** in the left menu and click **Debit / Credit Notes**.
2. Click the three dots at the end of the row of the note, then click **Edit**.

3. Change **Vendor** or **Reason** if needed.
4. Change **Resource** if needed. If the note comes from a material supply, you cannot change the resource.
5. Enter **Debit/Credit Quantity** and **Rate**. **Net Amount** is quantity times rate.
6. Or type a **Net Amount** directly. Then **Debit/Credit Quantity** and **Rate** become 0.
7. Choose a **Tax** if the note carries tax.
8. Type a comment in **Remarks**. The earlier remarks are listed under **Previous Remarks:**. Your new remark is added after them with your name and the time.
9. Click **Save**. Click **Back to List** to leave without saving.

## What the fields mean

| Name | What it means |
| --- | --- |
| **Project** | The project of the note. You cannot change it. |
| **Created On** | The creation date. Only an administrator can change it. |
| **Vendor** | The supplier or contractor of the note. |
| **Reason** | The reason chosen from your company list. |
| **Resource** | The material, labour or equipment that the note is about. |
| **Debit/Credit Quantity** | How much of the resource the note covers. |
| **Rate** | The price of one unit. |
| **Net Amount** | The amount before tax. |
| **Tax** | The tax of the note. |
| **Created By** | The person who created the note. |
| **Images** | The pictures attached. Only an administrator sees this field. |
| **Status** | The status of the note. |
| **Remarks** | The comment history of the note. |

## Rules to know

- With a resource, the quantity must be above 0 and the rate cannot be below 0.
- With no resource, the net amount must be above 0.
- **Reason** and **Vendor** must be valid choices. Otherwise Superwise shows **Invalid Debit Reason** or **Invalid vendor**.

> **Careful:** The form lets you change **Status**. Prefer the **Approve** and **Reject** actions in the list. They also send the notices.

## If something goes wrong

| What you see | What to do |
| --- | --- |
| **Cannot Edit. Purchase Bill is generated for this Debit Note.** | The note is on a bill. Remove it from the bill first, or raise a new note. |
| **Invalid Amount.** | Enter a net amount above 0, or a quantity and a rate. |
| **Invalid Quantity.** | Enter a quantity above 0. |
| **Debit/Credit note(s) is associated with a Material Supply. Cannot change Resource.** | Keep the original resource. |

## Related pages

- [Debit and credit notes](index.md)
- [Purchase bills](../purchase-bill/index.md)