---
title: Bulk add labour reports
summary: Enter many labour records at once in a sheet, or paste them from Excel, and save them in one step.
order: 2
menu: Site Reports > Labour Records
route: /labourchallans/bulkadd
who: People who have the Approve Labour Records permission.
---

Use **Bulk Add Labour Reports** when you have many labour records to enter, for example one record for each day of the past week. You type or paste the rows into a sheet. One click saves all of them.

## Before you start

- You need the Approve permission for labour records.
- The projects, contractors and labour types must exist in Superwise.

## How to bulk add labour reports

1. Open **Site Reports > Labour Records**.
2. Click the arrow at the right side of **Create**, then click **Bulk Add** (mark 1 in the first picture below). The menu item is shown only to people who can approve.
3. Fill one row for each record. In the columns **Project**, **Vendor** and **Labour Name**, choose the name from the list. You can also paste rows that you copied from Excel.
4. Fill in **Date** and **Quantity**. The column **Unit** is filled by Superwise.
5. Fill in **Challan** and **Remarks** if you have them.
6. If the record belongs to a purchase order (PO), fill in **PO Number** and **PO Date**.
7. Keep **Accept All** (mark 1 in the second picture below) ticked if the records must be accepted as you save. Clear the tick to save them as **Pending**.
8. Click **Save** (mark 2).

If the save works, Superwise opens the list **Labour Records**.

![The menu of the Create button. Mark 1 is Bulk Add.](../media/labour-report-create-menu.png)

![The bulk add sheet for labour. Mark 1 is the Accept All box. Mark 2 is the Save button.](../media/labour-report-bulk-add.png)

## What the columns mean

| Name | What it means |
| --- | --- |
| **Date** | The day the workers were on site. Required. |
| **Project** | The project. Required. |
| **Vendor** | The contractor. Required. |
| **Labour Name** | The labour type. Required. |
| **Quantity** | The number of workers or units. Required. |
| **Unit** | The unit of the labour type. You cannot change it. |
| **Challan** | The contractor's slip number. |
| **Remarks** | A comment about the record. |
| **PO Date** | The date of the purchase order. |
| **PO Number** | The number of the purchase order. |

## Rules to know

- Every row needs a **Date**, a **Project**, a **Vendor**, a **Labour Name** and a **Quantity**.
- If one row is wrong, the page shows one line for each wrong row.
- If you leave the page with rows that are not saved, the page asks you first.

## If something goes wrong

| What you see | What to do |
| --- | --- |
| **Please ensure to enter Date, Project, Vendor, Labour Code, Quantity for all records.** | Fill these columns in every row, or delete the empty row. The message says Labour Code. The column is **Labour Name**. |
| **An error has occurred. Please try again later** | Wait a moment and try again. If it stays, tell your administrator. |

## Related pages

- [Labour records](index.md)
- [Create a labour report](create-report.md)