--- title: Create a labour report summary: Record the workers a contractor put on site, edit the record later, or delete it. order: 1 menu: Site Reports > Labour Records route: /labourchallans/make who: People who have the Add Labour Records permission. Editing needs Edit and deleting needs Delete. --- Use this form to record the labour that a contractor put on site. The date of the record is the day you create it. After you save, the record is **Pending** until an approver accepts it. ## Before you start - The contractor (the **Vendor** on the form) and the labour type (the **Resource**) must exist in Superwise. - If the labour type must be bought on a purchase order (PO), the PO must be approved and not closed. ## How to create a labour report 1. Open **Site Reports > Labour Records**. 2. Click **Create**. The form **Create/Edit Labour Report** opens for the project that is chosen at the top of the screen. 3. In **Vendor** (mark 1 in the first picture below), choose the contractor. Contractors that are not active show the word **Inactive**. 4. In **Resource** (mark 2), choose the labour type. The box is empty until you choose the vendor. 5. If a field **Purchase Order** appears, choose the PO. When the PO has revisions, a field **Purchase Order Revision** also appears. 6. In **Quantity** (mark 3), type the number of workers or units. The unit is shown next to the box. 7. In **Reference No.** (mark 4), type the contractor's slip number. You can type up to 20 characters. 8. In **Notes** (mark 1 in the second picture below), write what the workers did. In **Comments** (mark 2), write a comment for the approver. Each box takes up to 500 characters. 9. In **Images**, click **Select** (mark 3) and choose a picture of the workers. 10. Click **Save** (mark 5 in the first picture). ![The form to create a labour report. Marks 1 to 4 are the fields Vendor, Resource, Quantity and Reference No. Mark 5 is the Save button.](../media/labour-report-form.png) ![The section Notes and images. Mark 1 is Notes, mark 2 is Comments and mark 3 is the Select button for the picture.](../media/labour-report-form-notes.png) The box **Summary** at the right shows the quantity. If a required field is empty, the box lists the problems. **Save** works when no problem is left. ## How to edit a labour report 1. In the list, click the pencil icon at the end of the row. You can also open the details and click **Edit**. 2. Change the fields. The vendor and the resource cannot be changed. 3. Click **Save**. The pencil icon is not shown when the record is on a bill, or when its purchase order is closed. ## How to delete a labour report 1. In the list, click the bin icon at the end of the row. 2. In the dialog **Confirm Action**, click **Confirm**. 3. The message **Labour challan successfully deleted!** appears. The bin icon is shown for **Pending** and **Rejected** records. It is also shown for **Accepted** records whose purchase order is open. ## What the fields mean | Name | What it means | | --- | --- | | **Vendor** | The contractor who supplied the workers. You must choose one. | | **Resource** | The labour type, for example mason. You must choose one. | | **Purchase Order** | The PO that the record belongs to. Some labour types must have one. | | **Purchase Order Revision** | The revision of the PO, when the PO was revised. | | **Quantity** | The number of workers or units. It must be between 0.0001 and 100000000. | | **Rate** | The price of one unit. It is shown when a PO is chosen. | | **Reference No.** | The contractor's own slip number. | | **Notes** | A note about the work done. | | **Previous Comments** | The earlier comments on the record. They are shown after the first save. | | **Comments** | Your new comment. | | **Images** | A picture of the workers. Some labour types must have one. | ## Rules to know - The quantity of all records on a PO line cannot be more than the stop quantity of that line. - A labour type can be set to need a picture. Then you cannot save without one, and a star shows next to **Images**. - A labour type can be set to need a PO. Then you cannot save without one. - You cannot edit a record that is on a bill. ## If something goes wrong | What you see | What to do | | --- | --- | | **Vendor is required** | Choose the contractor in **Vendor**. | | **Quantity is required** | Type the quantity. | | **Purchase Order is Required for Resource.** | Choose a PO in **Purchase Order**. | | **The Labour Challan Quantity you have entered exceeds the PO order quantity** | Lower the quantity, or ask the buyer to change the PO. | | **Challan is Required.** | Type the contractor's slip number in **Reference No.**. | | **Labour Challan has already been billed. Please rectify the bill and try deleting again.** | Change the bill first, then delete the record. | ## Related pages - [Labour records](index.md) - [Bulk add labour reports](bulk-add.md)