---
title: Create a material delivery
summary: Record one load of material that a supplier delivered to site, edit it later, or delete it.
order: 1
menu: Site Reports > Material Deliveries
route: /mdc/make
who: People who have the Add Material Deliveries permission. Editing needs Edit and deleting needs Delete.
---

Use this form when a supplier delivers material to site. You fill in the supplier, the material, the quantity and the vehicle. Add photos if the material needs them. After you save, the delivery is **Pending** until an approver accepts it.

## Before you start

- The supplier and the material must exist in Superwise.
- If the material must be bought on a purchase order (PO), the PO must be approved and not closed.
- Keep the supplier's challan (receipt) and the vehicle number at hand.

## How to create a delivery

1. Open **Site Reports > Material Deliveries**.
2. Click **Create** at the top right of the list. The form **Create/Edit Material Delivery** opens for the project that is chosen at the top of the screen.
3. In **Unloading Date**, choose the date and time. You cannot choose a time in the future.
4. In **Supplier**, choose the supplier. Suppliers that are not active show the word **Inactive**.
5. In **Receipt No.** (mark 2), type the supplier's challan number. You can type up to 20 characters.
6. In **Material** (mark 3), choose the material.
7. If a field **Purchase Order** appears, choose the PO. The field appears when the material has an open PO. When the PO has revisions, a field **Purchase Order Revision** also appears.
8. If the material is measured in 2 or 3 dimensions, fill in **Length**. Fill in **Breadth** and **Height** when the screen asks for them. Superwise works out the quantity from the dimensions.
9. In **Quantity** (mark 4), type the quantity. The unit of the material is shown next to the box. The **Rate** is shown when a material is chosen. A rate with a `~` in front is an estimate, because no PO is linked.
10. In **Vehicle No.** (mark 5), type the vehicle number, for example `MH04AB1000`. You can type up to 20 characters.
11. Fill in **Driver** (up to 50 characters), **Notes** and **Comments** (up to 500 characters each) if you need to.
12. Add pictures in the section **Images**. See the next section.
13. Click **SAVE** (mark 6).

![The form to create a material delivery. Marks 1 to 5 are the fields Supplier, Receipt No., Material, Quantity and Vehicle No. Mark 6 is the SAVE button.](../media/material-delivery-form.png)

The box **Summary** at the right shows the quantity. If a required field is empty, the box lists the problems. Click a problem to go to the field. **SAVE** works when no problem is left.

## How to add pictures

The section **Images** has three boxes: **Images before Unloading**, **Material Images** and **Challan Images**. A star next to the name means that this material needs the pictures.

1. Click **Choose** under the box (marks 1, 2 and 3 in the picture below).
2. Select one or more picture files. Each file can be up to 500 KB.
3. Wait until the picture appears. To remove a picture, click the cross next to it.

![The Images section of the form. Marks 1, 2 and 3 are the Choose buttons of the three picture boxes.](../media/material-delivery-form-images.png)

## How to edit a delivery

1. In the list, find the delivery. Click the pencil icon at the end of the row, or open the details and click **Edit**.
2. Change the fields. The supplier and the material cannot be changed in an edit.
3. Click **SAVE**. The status goes back to **Pending**.

The pencil icon is not shown when the delivery is on a bill, or when its purchase order is closed.

## How to delete a delivery

1. In the list, click the bin icon at the end of the row.
2. In the dialog **Confirm Action**, click **Confirm**.

The bin icon is shown for **Pending** and **Rejected** deliveries. It is also shown for **Accepted** deliveries whose purchase order is open.

## What the fields mean

| Name | What it means |
| --- | --- |
| **Unloading Date** | The date and time the material was unloaded at site. |
| **Supplier** | The supplier who delivered. You must choose one. |
| **Receipt No.** | The supplier's challan number. You must fill it in. |
| **Material** | The material that came. You must choose one. |
| **Purchase Order** | The PO that the delivery fulfils. Some materials must have one. |
| **Purchase Order Revision** | The revision of the PO, when the PO was revised. |
| **Length**, **Breadth**, **Height** | The size of one unit, for materials that are counted by size. |
| **Rate** | The price of one unit. It comes from the PO. |
| **Quantity** | How much arrived. It must be between 0.0001 and 100000000. |
| **Vehicle No.** | The number of the vehicle that brought the material. |
| **Driver** | The name of the driver. |
| **Notes** | A short note about the delivery. |
| **Comments** | Your comment for the approver. After the first save, earlier comments are shown too. |

## Rules to know

- A material can be set to need a PO. Then you cannot save without one.
- The quantity of all deliveries on a PO line cannot be more than the stop quantity of that line.
- When the PO line needs a delivery schedule, the quantity must fit in the schedule.
- A material can be set to need the pictures. Then you cannot save without them.
- A delivery that sits on a delivery schedule can be edited only while it is **Pending** or **Accepted**.
- You cannot edit a delivery that is on a bill.

## If something goes wrong

| What you see | What to do |
| --- | --- |
| **Supplier is required**, **Challan is required**, **Resource is required**, **Quantity is required** | Fill in the field named in the message. |
| **Vehicle registration is required** | Type the vehicle number in **Vehicle No.**. |
| **Vehicle Number is Invalid. Please enter the number in format 'MH01AA0001'** | Type the number without spaces, in the format shown. |
| **Quantity must be between 0.0001 and 100000000.** | Type a quantity in this range. |
| **Purchase Order is Required for Resource.** | Choose a PO in **Purchase Order**. |
| **The number of resources you have entered exceeds the PO order quantity.** | Lower the quantity, or ask the buyer to change the PO. |
| **No Vehicle Loaded Images.**, **No Material Loaded Images.**, **No Vehicle Unloaded Images.** | Add pictures to the box that the message names. |

## Related pages

- [Material deliveries](index.md)
- [Accept or reject a delivery](approve-delivery.md)
- [Bulk add deliveries](bulk-add.md)