---
title: Measurement book
summary: See the measurement sheets of a project, accept or reject them, add remarks and attachments, and know which sheets are ready for a running account (RA) bill.
menu: Site Reports > Measurement Book
route: /measurementsheets
who: People who have the View Measurement Book permission. Creating and bulk add need Add, adding remarks needs Edit, deleting needs Delete, approving needs Approve.
---

A measurement sheet records the work that was done and measured at site, for one item of the bill of quantities (BOQ). For example, it can say that 3 bays of slab, each 6 m long and 12 m wide, were cast. The measurement book is the list of all measurement sheets of a project. Accepted sheets are the basis of the running account (RA) bill that you pay to a contractor.

The screen is called **Acme Heights - Measurement Book**. The name in front is the project that you chose.

![The measurement book list. Mark 1 is the Create button, mark 2 is the search box, mark 3 is Bulk Actions and mark 4 is Export to CSV.](../media/measurement-book-list.png)

## Before you start

- The project must have a bill of quantities (BOQ). A sheet is always for one BOQ item.
- You must be a member of the project.

## The flow

1. A site user adds the measurement. See [Add a measurement sheet](add-measurement.md) and [Bulk add measurement sheets](bulk-add.md). The status is **Pending**.
2. An approver accepts it. The status is **Accepted**.
3. An accountant adds accepted sheets to an RA bill. After the RA bill is approved, the status is **Billed**. If the RA bill is rejected, the sheets go back to **Accepted**.

## How to find a measurement sheet

1. Open **Site Reports > Measurement Book**.
2. To search, type in the search box (mark 2).
3. To filter, type in the box under a column name. The columns **Created On** and **Measured on** take a date range.
4. Click the arrow at the start of a row to see more. The tabs are **Measurements**, **Attachment**, **Images** and **Remarks**.

Click **Export to CSV** (mark 4) to download the rows that match your filters.

## How to accept or reject a measurement sheet

1. At the end of the row, click the three dots. A small menu opens.
2. Click **Approve** or **Reject**.
3. In the dialog **Confirm Action**, click **Confirm**.
4. The message **Measurement Sheet successfully Approved!** or **Measurement Sheet successfully Rejected!** appears.

- You can accept a sheet that is **Pending** or **Rejected**.
- You can reject a sheet that is **Pending** or **Accepted**.
- You cannot accept or reject a sheet of a closed work order.

## How to accept, reject or delete many sheets

1. Filter the list, or type in the search box. **Bulk Actions** (mark 3) works only when a filter or a search is set.
2. Click **Bulk Actions**, then click **Bulk Approve** (mark 1), **Bulk Reject** (mark 2) or **Bulk Delete** (mark 3).
3. Read the dialog. It says that the action affects all the sheets that match your filter. Click **Confirm**.

> **Warning:** A bulk action changes every sheet in the filtered list, not only the rows on the screen.

![The menu of Bulk Actions. Mark 1 is Bulk Approve, mark 2 is Bulk Reject and mark 3 is Bulk Delete.](../media/measurement-book-bulk-menu.png)

## How to add a remark or an attachment

1. Click the three dots at the end of the row.
2. Click **Add Remark** to write a remark. Superwise stores your name and the time with it.
3. Click **Link Attachment** to attach one file. The file can be .csv, .xlsx, .xls or .pdf. A new file replaces the earlier document.
4. Click **Download Attachment** to get the file.

## What the columns mean

| Name | What it means |
| --- | --- |
| **Created On** | The date the sheet was created. |
| **Contractor** | The contractor who did the work. |
| **BOQ Item** | The item of the bill of quantities that was measured. |
| **Area** | The area of the project. |
| **Task** | The task of the schedule. |
| **Measured on** | The date of the measurement. |
| **Rate** | The price for one unit of the BOQ item. |
| **Quantity** | The measured quantity with its unit. |
| **Total Amount** | Quantity multiplied by rate. |
| **Created By** | The user who created the sheet. |
| **Status** | The state of the sheet. |

## What the statuses mean

| Status | What it means |
| --- | --- |
| **Pending** | The sheet is saved and waits for a decision. |
| **Accepted** | An approver accepted it. It can go on an RA bill. |
| **Rejected** | An approver rejected it. |
| **PendingBill** | The sheet is on an RA bill that is not approved yet. |
| **Billed** | The RA bill that holds the sheet is approved. |

## Rules to know

- You cannot delete a sheet that is on an RA bill.
- You cannot delete a sheet of a closed work order, unless the sheet is **Rejected**.
- Unless the company allows it, you cannot accept a sheet that takes the measured quantity over a limit. The limits are the estimate of its task BOQ, the quantity of its work order line, and the quantity of its project BOQ.
- A sheet that is linked to a work order can be accepted only when the work order is accepted.

## If something goes wrong

| What you see | What to do |
| --- | --- |
| **Measurement Sheet is already accepted.** | The sheet is done. No action is needed. |
| **Linked Work Order should not be in Pending or Rejected state.** | Ask the buyer to approve the work order first. |
| **Measurement Sheets in Closed Work Orders cannot be approved.** | The work order is closed. Ask the buyer to open it again. |
| **Corresponding Work Order Quantity need to be increased to proceed with approval of Measurement Sheet.** | Ask the buyer to raise the work order quantity. |
| **Measurement Sheets included in RA Bills cannot be deleted** | Change the RA bill first. |
| **Unsupported file format. Allowed formats- .csv,.xlsx,.xls,.pdf** | Attach a file of one of these types. |

## Related pages

- [Add a measurement sheet](add-measurement.md)
- [Bulk add measurement sheets](bulk-add.md)