---
title: Site cash history
summary: See the cash paid to a person on site, the expense vouchers that person created, and the cash difference between the two.
order: 4
menu: Accounts > Payments
route: /payment/sitecash
who: People who have the View Payments permission.
---

Some site staff hold cash for small expenses. This screen compares the cash you gave a person with the expenses that person recorded. The difference shows how much cash the person should still hold, or how much you owe.

For example, Acme gave a site engineer ₹20,000 in cash and the engineer recorded ₹14,500 of expenses. The **Cash Difference** is ₹5,500.

## Before you start

- You need the View permission on Payments.
- The cash payments come from [released payments](release-payment.md) of the kind **Advance Cash** and **Reimburse Cash Expense**.
- The expenses are the vouchers that the person created. See [Cash expenses](../cash-expense/index.md).
- This screen is not in the left menu. Your administrator can give you its link.

## How to see the history of a person

1. Open **Site Cash History**.
2. In the box **Select a user**, choose the person.
3. The left table lists the processed cash payments to that person, with **Payment Date**, **Mode** and **Amount**.
4. The right table lists the expense vouchers that person created, with **Expense Date**, **Project Name**, **Header**, **Amount**, **Status Str** and **Location**. The location icon opens a map.
5. Tick **Show Pending:** to add the vouchers that nobody has accepted yet.
6. Read **Cash Difference:** at the bottom. It is the payments minus the expenses. A number in brackets is negative.

7. Click **Export to CSV** above a table to download its rows.

## What the tables mean

| Name | What it means |
| --- | --- |
| **Payment Date** | The day the cash was paid. |
| **Mode** | How it was paid. |
| **Amount** | The amount paid, or the amount of the expense. |
| **Expense Date** | The day of the expense. |
| **Project Name** | The project that the expense belongs to. |
| **Header** | The reason of the expense. |
| **Status Str** | The status of the voucher. |
| **Cash Difference:** | Total payments minus total expenses of the rows you see. |

## Rules to know

- Each table adds up its rows at the bottom. If you filter a table, the totals follow the filter.
- By default only vouchers that were accepted count. **Show Pending:** adds the others.

## If something goes wrong

| What you see | What to do |
| --- | --- |
| **Access denied** | You do not have the View permission on Payments. |
| **No Records** | The person has no cash payments or no expenses. Try **Show Pending:**. |
| **The expenses could not be loaded. Please try again.** | Select the person again. |

## Related pages

- [Payments](index.md)
- [Release a payment](release-payment.md)
- [Cash expenses](../cash-expense/index.md)