---
title: Lost and damaged tools and material
summary: See the tools and material that were lost, damaged or missing on arrival. Add a remark to an entry or delete an entry.
order: 2
menu: Stores > Lost/Damaged
route: /resourceledger
who: People who have the View permission on Resource Transfers. Deleting needs Delete.
---

The **Lost / Damaged** list is the record of stock that disappeared. An entry is written in two ways. When a site receives less than the sender sent, the difference becomes an entry. When you report a lost tool on **Tool Inventory**, that report becomes an entry.

For example, Acme sends 10 tools and the other site receives 9. The list shows one entry with a lost quantity of 1.

![The Lost / Damaged list. Mark 1 is the Search box. Mark 2 is the Resource Transfer ID column.](../media/lost-damaged-list.png)

## Before you start

- Select the project in the project selector at the top of the screen.
- Entries come from other screens. See [Tool transfers](transfers.md), [Receive a material transfer](../material-transfer/receive-transfer.md) and [Tool inventory](tool-inventory.md).

## How to find an entry

1. Open **Stores > Lost/Damaged**.
2. Type at least 3 characters in the **Search (min. 3 characters)** box.
3. Click a column name to sort.

## How to read an entry

Click the arrow at the start of a row. The tab **Details** lists each item with **Category**, **Name**, **Stock Quantity** and **Lost Quantity**. The tab **Other Details** shows the **Notes** and the **Comments** of the entry.

![The details of an entry. Mark 1 is the Details tab. Mark 2 is the Other Details tab.](../media/lost-damaged-detail.png)

## How to add a remark

This works only for an entry without a transfer number. Entries that come from a transfer have no three-dot button.

1. Click the three dots at the end of the row.
2. Choose **Add Remark**.
3. Type your text in the box.
4. Click **Confirm**.

The remark shows in the **Comments** of the entry.

## How to delete an entry

1. Click the three dots at the end of the row.
2. Choose **Delete**.
3. Click **Confirm** in the **Confirm Action** box.

> **Warning:** You cannot undo a delete.

## What the columns mean

| Name | What it means |
| --- | --- |
| **DATE** | The day the entry was written. |
| **PROJECT** | The project where the stock was lost. It is empty for entries that come from a transfer. |
| **RESOURCE TRANSFER ID** | The number of the transfer that arrived short. It is empty for a loss that you reported on **Tool Inventory**. |
| **RESOURCE TYPE** | **Tool** or **Material**. |
| **CREATED BY** | The person who recorded the receipt or the loss. |

## Rules to know

- Entries that belong to a transfer have no three-dot menu. You cannot add a remark to them or delete them here.
- Entries that you reported on **Tool Inventory** have the menu with **Add Remark** and **Delete**. **Delete** needs the Delete permission.

## If something goes wrong

| What you see | What to do |
| --- | --- |
| There is no three-dot button on a row | The entry comes from a transfer. Open the transfer to see what happened. |
| **Delete** is missing | You do not have the Delete permission. |
| Record not found. | Someone already deleted the entry. Refresh the list. |

## Related pages

- [Tools](index.md)
- [Tool inventory](tool-inventory.md)
- [Tool transfers](transfers.md)
- [Receive a material transfer](../material-transfer/receive-transfer.md)